How to Plan an Epic Virtual Wedding During COVID-19

Brianna Kozlarek / Thursday December 3, 2020

Due to the shut-down of New York City and the rest of the country, Madeline and David’s original wedding date of March 21st, 2020 at the Lighthouse at Chelsea Piers was cancelled. They were forced to postpone their wedding and originally chose an October 11th date. When it was becoming clear there was not going to be any kind of a vaccine for at least a year, Madeline and David were presented this live/virtual wedding alternative by Stillwell Events. They embraced the idea, canceled their October date, and went full fledge with this concept. With the highest safety measures adhered and elevated virtual guest experiences, this wedding truly shows how with a little creativity, events in the age of COVID can still be luxury.

Some of the safety measures included checking temperatures at the door and a custom dance floor with peonies positioned 6 feet apart to give the guests clear guidelines of where to safely dance during the event. To keep the number of wait staff to a minimum, the caterer designed a special dinner concept with a pre-set 3 course dinner, all within a single 12” x 12” box.  Everything was prepared using only the highest of quality fresh ingredients, with the entire menu designed to be served room temperature. The virtual guest experience was bar none, with a high-resolution and continuous 360 image projection wrapped around the entire room with professional live streaming. The week of the wedding each virtual guest received a beautifully wrapped gift box filled with individual bottles of champagne, a delicious mini wedding cake, a stunningly designed wedding program so guests were able to toast along with the couple and enjoy cake as well.



Planner: Stillwell Events //Photographer: Andre Maier //Venue: Lavan 541//Florals and Décor: Adam Leffel Productions//Virtual Element: Total Entertainment//Caterer: Thomas Preti//Hair and Make-up: Ashimoto//Jazz Duo: Acute Inflections//Stationery: Ceci New York//Custom Linens: Nuage Designs//Videographer: Joseph Edwards Films//Rentals: Something Different Party Rental//Dance Floor: Shout Solutions//Officiant: The Vow Whisperer//Cake: Lulu Bakery//Balloon Garland: Balloon Design Studio